Master & Cmd-R

Unable to change Deleted Item Retention

I recently needed to update the Deleted Item Retention period in Office 365 from the default 14 days to the maximum allowed (30 days) for all mailboxes in my environment. Since I was migrating mailboxes to Office 365 at the time, I wrote a script that I could add to my process which would update this setting while it was applying quotas to the mailboxes.

Things were working well, apart from a number of Room mailboxes that had been migrated from Exchange on Premise – every time the script ran, I’d get the following warning on all these mailboxes:

The strange thing is that this was only happening for Rooms that were migrated from Exchange on Premise – any new rooms that were created didn’t have this issue. I decided to compare the mailbox attributes of a room that wasn’t affected by this issue to see what the difference was, and found this culprit:

UseDatabaseRetentionDefaults: True

Turning that setting off allowed me to go back and change the RetainDeletedItemsFor setting to 30 days, like I wanted to:

Set-Mailbox mailboxname -UseDatabaseRetentionDefaults $false

Set-Mailbox mailboxname -RetainDeletedItemsFor 30

In order to fix this for all other rooms affected by this issue, use the following command:

Get-Mailbox -ResultSize Unlimited | where {$_.ResourceType -eq “Room” -and $_.UseDatabaseRetentionDefaults -eq $true} | Set-Mailbox -UseDatabaseRetentionDefaults $false

After that, it was a simple matter of re-running my script – the deleted item retention piece looks like this:

$t = New-TimeSpan -Days 14

$retMailboxes = Get-Mailbox -ResultSize unlimited | Where {($_.Name -notmatch “DiscoverySearch” -and $_.RetainDeletedItemsFor -eq $t)}

foreach ($r in $retMailboxes){
Set-Mailbox -Identity $r -RetainDeletedItemsFor 30

Write-Host “Deleted Item Retention for $($r.Name) successfully updated to 30 days” -ForegroundColor Green

Hope this helps someone else scratching their head trying to figure out why they’re unable to change the Deleted Item Retention Period on mailboxes!

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Jeremy Dahl

Jeremy Dahl - Office 365 Evangelist

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